Major League Baseball – MLB WORLD TOUR: TOKYO SERIES 2025 Attendee Random Prize Draw

LONG FORM RANDOM PRIZE DRAW TERMS AND CONDITIONS:

Prize Draw: Major League Baseball – MLB WORLD TOUR: TOKYO SERIES 2025 Attendee Random Prize Draw

1. The prize draw is open to individuals who have received an email invitation, text message (SMS and/or WhatsApp message) to participate in and have completed in full the MLB 2025 Tokyo Series Attendee Survey conducted by Two Circles (company details identified in Condition 19 below). Entrants must be residents of Japan and aged 20 years or older. The prize draw is not open to employees of Two Circles or the MLB Entities, their families, agents or any third party directly associated with administration of the prize draw. “MLB Entities” means the Office of the Commissioner of Baseball (“BOC”), its Bureaus, Committees, Subcommittees and Councils, MLB Advanced Media, L.P. (“MLB”) [AMT: Although “MLB Entities”, which is a differently defined term is used several times, it seems that “MLB” is defined here is not used anywhere else.  We prepared the Japanese translation as-is, but please take it out as necessary from both English and Japanese (also highlighted in green on the Japanese version).], Major League Baseball Properties, Inc., The MLB Network, LLC, the Major League Baseball Clubs (“Clubs”), each of their parent, subsidiary, affiliated and related entities, any entity which, now or in the future, controls, is controlled by or is under common control with the Clubs or the BOC, and the owners, general and limited partners, shareholders, directors, officers, employees and agents of the foregoing entities.
2. The prize draw is free to enter, and no purchase is necessary.
3. The opening date for entries is March 20, 2025. The closing date of the prize draw is 23:59 JST on April 6, 2025. Entries received after this time will not be accepted.
4. Entry takes place automatically upon completion of the survey at https://s.alchemer.com/s3/520ce7c7c13c.
5. Two Circles accepts no responsibility for entries not successfully completed due to a technical fault, technical malfunction, computer hardware or software failure, satellite, network, or server failure of any kind.
6. Six winners will be chosen by random draw performed by a computer process on April 7, 2025 (“Draw Date”).
7. Prizes: six (6) winners will each receive a digital Amazon gift card valued at ¥16,000. Odds of winning depend on the number of eligible entries received. Limit one (1) entry per person.
8. Each winner will be notified by email and/or text message (SMS and/or WhatsApp) (using details provided at entry) before April 10, 2025. If a winner does not respond to Two Circles within 7 days of being notified (or Two Circles determines that the winner has otherwise breached the terms and conditions), then the winner’s prize will be forfeited, and Two Circles will be entitled to select another winner in accordance with the process described above.
9. The ¥16,000 prizes will be sent to each winner by email and/or mobile text message (via SMS and/or WhatsApp). Such gift cards may be subject to additional terms and conditions.
10. The prizes for the winners are non-exchangeable, non-transferable, and no cash alternative is offered. The prize must not be resold.
11. The prizes will be supplied by Two Circles. Two Circles reserves the right to replace the prize with an alternative prize of equal or higher value if circumstances beyond Two Circles’ control make it necessary to do so.
12. The decision of Two Circles regarding any aspect of the prize draw is final and binding and no correspondence will be entered into about it.
13. Two Circles shall, on request, either publish or make available information that indicates that a valid award took place. To comply with this obligation Two Circles will send the surname and county of prize winners and, if applicable copies of their winning entries, to anyone who emails mlbtokyolseries@twocircles.com or writes to Two Circles Limited., C/O Corporation Service Company (Uk) Limited 5 Churchill Place, 10th Floor, London, United Kingdom, E14 5HU (enclosing a self-addressed envelope) within one month after the closing date stated above. If you object to any or all of your surname, county and winning entry being published or made available, please contact Two Circles (mlbtokyoseries@twocircles.com). In such circumstances, Two Circles must still provide the information and winning entry to the Japan Advertising Review Board on request.
14. Participants are deemed to have accepted and agreed to be bound by these terms and conditions upon entry. Two Circles reserves the right to refuse entry or refuse to award the prize to anyone in breach of these terms and conditions.
15. Two Circles reserves the right to hold void, cancel, suspend, or amend the promotion where it becomes necessary to do so.
16. Personal data of the participants may be transferred overseas, as such data may be stored on the servers of the Two Circles’ service providers which are maintained outside of Japan. You may opt-out of such transfer by contacting Two Circles (mlbtokyoseries@twocircles.com). However, if you refuse the transfer of your personal data outside of Japan, you may not be able to participate in the survey and the prize draw.

1. Two Circles and its affiliates will use the data provided in response to the survey for the purposes of operating the survey and the random prize draw. Your data will be used and processed solely in accordance with applicable data protection legislation and these terms and conditions.
2. The prize draw will be governed by the laws of Japan and entrants to the prize draw submit to the jurisdiction of the courts of Japan.
3. The legal sponsor of this prize draw is Two Circles Limited., C/O Corporation Service Company (Uk) Limited 5 Churchill Place, 10th Floor, London, United Kingdom, E14 5HU (“Sponsor”).
4. To the extent permitted by law, neither Two Circles, the MLB Entities, nor any of their affiliates, agents, employees, officers, directors or representatives, will be liable for any indirect or consequential loss or damage arising out of the organising or holding of the survey and/or the random prize draw or as a result of any participation in the survey and/or the random prize draw or as a result of the winning, collecting, use or enjoyment of any prize, or if the survey and/or the random prize draw does not run as planned. The participants’ statutory rights are not affected. Each entrant agrees to waive any and all claims against Sponsor and the MLB Entities for any injury, damage, or loss that may occur, directly or indirectly, in whole or in part, from participation in the Sweepstakes, receipt or use of any prize (or any portion thereof), or any travel or activity related thereto.
5. The MLB Entities are not responsible for this promotion and have no liability to any entrant in connection with this promotion. Major League Baseball trademarks and copyrights are used with permission of Major League Baseball. Visit MLB.com.

WHO ARE WE?

Two Circles is a sports marketing agency registered in the UK as Two Circles Limited (registered number 07753583, of Suite 1, 3rd Floor 11-12 St. James’s Square, London, United Kingdom, SW1Y 4LB).

THE PURPOSES OF PROCESSING

Two Circles processes the following categories of personal data for the purposes defined in the table:

THE FURTHER PROCESSING

We may use and process your personal information where it is necessary for us or a third party, for the following purpose: to carry out analytics for the purpose of informing our marketing and consultancy strategy.

THIRD COUNTRY TRANSFERS

We may share your personal data within the Two Circles group of companies and with our processors. This will involve transferring your data outside of Japan. Where third country transfers take place, we ensure an appropriate transfer mechanism is used to legitimise those transfers in accordance with the  Act on Protection of Personal Information of Japan.

DATA PROTECTION RIGHTS

You have various rights under the Act on Protection of Personal Information of Japan which entitle you, in certain circumstances and subject to certain requirements which apply to you and us, to:

• request disclosure of your personal data or records of third party transfer of your personal data;
• request notification of the purpose of processing of your personal data;
• request correction, addition or deletion of your personal data;
• request cessation of processing of your personal data;
• request erasure of your personal data; or
• request cessation of third party transfer of your personal data.

RIGHT TO LODGE COMPLAINT WITH THE DATA PROTECTION AUTHORITY

If you are concerned about the way we are handling your personal information you may also contact your local data protection authority (for example, if you are based in Japan, this is the Personal Information Protection Commission). However, where possible, we would really appreciate the opportunity to help with your concern in the first instance.

CONTACT US

If you wish to exercise any of your rights in relation to your personal information or if you have any queries about how we use your personal information, please let us know by contacting us at the following address: Data Protection Officer, Two Circles, Suite 1, 7th Floor 50 Broadway, London, United Kingdom, SW1H 0BL, or by email at dpo@twocircles.com.